The Challenge
When every unit designs, the brand loses.
Decentralized creation, lack of control, manual coordination — marketing teams lose time and brand consistency when every location improvises its own solutions. Brand consistency doesn't come from guideline PDFs — it comes from systems that structurally prevent deviation.
Before
Unclear responsibilities in media production
Individual layout adjustments outside the CI
Local ad-hoc solutions with inconsistent quality levels
Media breaks between design, approval, and print
After
Defined roles, permissions, and approval processes
Template-based design within fixed brand guidelines
Centrally defined standards for all locations and markets
End-to-end production process from template to print order
How It Works
High-quality output. No friction. Zero brand roulette.
Print Media Creator combines template logic, data integration, and print production in one central platform — for all brands, markets, and locations. Four steps — from central template definition to production-ready output delivered to the print shop or distribution partner.
Create Templates
Import InDesign templates (IDML), define editable areas and content groups. Set fixed positions and variable areas within controlled boundaries.
Configure Content
Link images, text, and layout components. Auto-fill customer data, assign predefined text blocks based on user selection. Integrate QR codes, logos, and country-specific legal texts.
Design & Review
Design the print product live in the WYSIWYG editor, including 3D preview. Activate approval workflows before the result goes into production.
Export & Order
Generate print-ready PDFs (CMYK) or open IDML files. Transmit directly to connected print shops, including price calculation, quantity selection, and shipping options.
Features
Everything brands need for efficient, CI-compliant print production.
Template System with IDML Import
Upload InDesign templates as IDML and assign content groups. Release fixed positions, movable areas, and optional content within definable limits — without violating the base layout.
- Upload IDML files directly and use as templates
- Define editable areas and content groups
- Base layout stays protected — controlled degrees of freedom
Layout Components
Link image and text content into reusable layout components. Once defined, these building blocks can be used across different templates and updated centrally.
- Create reusable image and text building blocks
- Usable across different templates
- Central updates for all linked templates
WYSIWYG Editor with 3D Preview
Design print products directly in the browser and see the final result live — including three-dimensional preview for products like table displays, packaging, or lenticular prints.
- Browser-based design without design software
- Live preview of the final print result
- 3D preview for table displays, packaging, and lenticular prints
Roles & Approval Workflows
Permission-based customization: User A may edit content, User B may only choose from templates. Multi-stage approval workflows can be activated on demand — including audit trail.
- Granular permission assignment per user role
- Multi-stage approval workflows on demand
- Complete audit trail for all changes
Multilingual & Country Requirements
Automatically display country-specific legal texts and mandatory information — controlled by user selection or location data. Ideal for regulated industries and globally operating brands.
- Automatically display country-specific mandatory information
- Control via user selection or location data
- Suitable for regulated industries and international brands
AI Image Generation & Image Pool
Use approved images from the central pool or generate AI-created visuals. Individual upload with version history, categories, and permission control per brand.
- Central image pool with approved brand assets
- Generate AI-created visuals directly in the system
- Version history and permission control per brand
CMYK/PDF & IDML Output
Generate print data as production-ready PDFs (CMYK and RGB) or as open InDesign files (IDML) — for seamless further processing by agencies or internal design teams.
- Production-ready PDF files in CMYK and RGB
- Open IDML files for further processing in InDesign
- Seamless handoff to agencies or internal teams
Print Shop Integration & Ordering
Connect print shops directly in the system. Store prices per format and print run, configure shipping options. From design to price calculation to print order — in one workflow.
- Connect and manage print shops directly in the system
- Store prices per format and print run
- End-to-end workflow from design to print order
Customer Data Integration
Connect your customer database with logos, address data, and individual content. Distribution partners automatically receive personalized templates — for example, bars of a beverage manufacturer with their own logo and contact details.
- Connect customer database with logos and address data
- Automatically personalized templates for distribution partners
- Individual content per location or partner
QR Codes & Dynamic Content
Generate QR codes for URLs or individual codes directly in the print product. Automatically insert predefined text blocks based on user selection.
- Generate QR codes for URLs or individual codes
- Insert predefined text blocks based on user selection
Multi-Tenancy
Manage different brands and product groups in one system. Restrict images, text templates, formats, and categories through permissions per tenant or brand.
- Multiple brands and product groups in one system
- Permission control per tenant or brand
- Manage assets, templates, and categories separately
Budget Management & Reporting
Assign and control budgets per user, location, or brand. Usage reports show which materials were created, ordered, and shipped — for full transparency on spending and activities.
- Assign budgets per user, location, or brand
- Usage reports on created and ordered materials
- Full transparency on spending and activities
Outputs
One system — countless print products.
Multi-page formats, multiple print sheets, diverse media — all from one controlled production environment.
Use Cases
Built for structures where control and speed matter equally.
Franchise
Franchisees & Branch Systems
Franchisees receive ready-made templates for local promotional materials — with their location, logo, and contact details. Central marketing departments retain brand control without having to approve every single print product.
Demo for this use caseGastronomy & QSR
Restaurant Chains & Gastronomy
Menus, table displays, and promotional materials — centrally managed, locally adapted. Seasonal offers and price changes can be implemented in minutes without design effort.
Demo for this use caseBeverages & POS
Beverage Industry & POS Brands
POS materials for bars, restaurants, and retail — each with individual branding of the distribution partner. From table displays to posters, always brand-consistent.
Demo for this use caseGlobal
International Brands
Multilingual print materials with country-specific mandatory information and regulatory notices. Central control, local production — without coordination loops across time zones.
Demo for this use caseRetail
Retail & Chain Stores
Store-specific promotional materials in minutes: price adjustments, local promotions, and seasonal campaigns — centrally managed, locally produced.
Demo for this use caseB2B Sales
Sales Structures & Dealer Networks
Distribution partners and dealers create individualized sales materials from approved templates — with their own contact details and customer-specific content.
Demo for this use caseComparison
Not Canva. Not Adobe Express. No compromises.
Canva, Adobe Express, VistaCreate, and similar applications give everyone freedom. Print Media Creator gives your brand security. Users design within defined boundaries — and the result is still individual, but always CI-compliant.
| Canva, Adobe Express & Co. | Print Media Creator | |
|---|---|---|
| CI Enforcement | Guideline PDF | Template Logic ✓ |
| Print Data (CMYK) | RGB Export Only | CMYK + Bleed ✓ |
| InDesign Workflow | — | IDML Import & Export ✓ |
| Role-Based Permissions | Team Licenses | Granular RBAC ✓ |
| Print Shop Integration | — | Direct Integration ✓ |
| Customer Data Population | — | CRM/PIM Integration ✓ |
| Approval Workflows | Basic | Multi-Stage + Audit ✓ |
| Multi-Tenant | — | Multiple Brands ✓ |
See It Live.
Describe your setup and we'll show a focused demo for your workflow — in 30 minutes.